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13th Annual General Meeting  
Date/Time
July 25, 2008 (Friday) 18:30
Venue
Conference Room III (Annexe)
India International Centre
40, Max Muller Marg, New Delhi – 110003
Ph: 011 - 2461 9431
Acknowledgments
Venue arranged by:Ajay Raghav (1992)
Programme
6:30 PM:Registration
7:00 PM:Activities of AGM
8:30 PM:Dinner
Activities:
Agenda of the meeting will be:
  • Welcome Address by the President
  • Annual Report by Secretary
  • Presentation of Accounts by Treasurer
  • Passing of Minutes of Last AGM
  • Election of Executive Committee Members
  • Finalisation of Date and Venue for next Family Get-together
  • Any other point with the permission of the Chair
  • Vote of Thanks
Welcome Address by the President Mr. Deepak Bhargava welcomed the members to the meeting. He expressed his thanks to all present members and briefly informed about the activities of the Association during the last year.

Annual Report by Secretary General Secretary’s report was read by Mr. Naveen Kumar Singhal, Joint Secretary. He presented the report on activities of the association during the past year. He informed that there are now 72 Life Members in the MAA-NCR chapter. Among others, he pointed out, that the important achievement in the year was launching of the website of MAA in December 2007.

Presentation of Accounts by Treasurer Wg. Cdr. M.C. Srivastava, Treasurer presented the accounts for the year 2007-08.  Here are the highlights:
  • The Corpus Fund has increased to Rs. 4,22,041.00.
  • Current assets of association (Cash In Hand + Bank Balance + FDs) are Rs. 6,24,870.00.
  • Total number of life members were 72 at the end of financial year.
Passing of Minutes of Last AGM The house confirmed the minutes of 12th Annual General Body Meeting. It was proposed by Col. Pramod Sharma (1979) and seconded by Col. Rajendra Shukla (1980).

Election of Executive Committee Members It was decided that Executive Committee, which presently consists of 17 members, will be pruned by removing names of some of the members who are now not residing in Delhi/NCR.

House resolves the induction of Col Rajendra Shukla (1980) as Joint Secretary to Executive Committee.

Finalisation of Date and Venue for next Family Get-together Next Family Get-together was scheduled for 18th October 2008 (Saturday) evening. Venue is to be decided between Kota House and Princess Park subject to availability of the space on said date.

Additional points discussed by the House - 1: There was a suggestion by the members that in future AGM should be conducted on Saturdays so that more members could attend, which was agreed.

Additional points discussed by the House - 2: Like last AGM it was again suggested that the talent of the Members can be shared as resource person/guest speakers. There has been little progress in this regard. Fresh efforts will be made.

Additional points discussed by the House - 3: Batch representatives were asked to be more active. Batch representatives can internally motivate and should come forward with constructive practical proposals so that MAA agenda/goals can be further addressed.

Additional points discussed by the House - 4: It was also suggested that when life member shifts from one chapter to another, he/she should not be charged again for taking up the membership by the new chapter.  A list of life members should be circulated to all the chapters so that this can be avoided.

Additional points discussed by the House - 5: Mr. Nitin Srivastava (1997) suggested that MAA should organize some high profile events like Lecture by Shri Shiv Khera, which would upgrade the MAA brand value. It was informed that such events require large financial and logistical planning. The issue can be taken up separately with the executive committee at a later stage when more details are available. Mr. Srivastava volunteered to coordinate the activity.

Additional points discussed by the House - 6: MAA may issue a notice to the College which can be circulated to all the passing out students regarding the presence of alumni association at Delhi so that those planning to take up jobs in Delhi and NCR can join MAA. This will help in increasing the membership base of the Association.

Additional points discussed by the House - 8: Mr. Ashish Khare (1990) suggested that a Newsletter of the Association could be brought out every quarter. He volunteered to take the responsibility to be Chief Editor and Organizer of the Newsletter. It was also suggested that achievements of the alumni can be highlighted in this Newsletter.

Additional points discussed by the House - 9: Mr. Sushil Chandra (1983) volunteered to help the College for training & placement.  He will be a link between MMMEC and MAA as PRO.  Other members will assist in identifying the potential institutes/alumni that can support MMMEC in this endeavor.

Additional points discussed by the House - 10: A think-tank consisting of Col. Promod Sharma (1979), Col. Saurav Sanyal (1979) and Col. Rajendra Shukla (1980) is formed to deliberate on the ways to enhance the Malviya brand and to suggest other ways to motivate and increase the participation of the alumni.

Vote of Thanks Mr. Bapi Datta, Jt. Secretary, presented the vote of thanks.
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